When you have a lot to do it is important that you are organized and that you are aware of what has to be done. We all have our own ways of organizing our tasks and schedules, however I believe that many tend to spend too much time organizing. On a regular day several new tasks or assignments arrives at my desk. In order to implement Lean thinking I want to be in control and be aware of what the next step is. Therefore I tend to organize these new to-do’s in best possible way. I would say that it takes about 30 seconds to one minute to organize a task. However, many of the tasks that are dealt to me takes less than two minutes to complete, the most obvious being a quick phone call.
Because of this I have started to apply the “two minute”-rule. The rule implies that when a task takes less than two minutes to complete you do it immediately. By doing so you save time by not having to organize the task into its correct place.